Document Controllers

Document Controller Description

A Document Controller is responsible for managing, organizing, and maintaining all documents related to a project or within an organization. This role ensures that documents are accurately recorded, properly stored, and easily accessible to authorized personnel while maintaining confidentiality and compliance with company policies and industry standards.

Key Responsibilities:

• Receive, review, and organize incoming and outgoing documents.
• Maintain document control systems, both electronic and paper-based.
• Ensure documents are properly filed, tracked, and archived.
• Distribute documents to relevant departments or stakeholders.
• Monitor document revisions and updates, ensuring only the latest versions are in circulation.
• Maintain compliance with internal procedures and regulatory requirements.
• Assist in preparing reports and documentation for audits or project reviews.
• Support teams by providing timely access to necessary documents.
• Coordinate with project teams, clients, and vendors to facilitate document flow.

Required Skills and Qualifications:

• Strong organizational and administrative skills.
• Attention to detail and accuracy.
• Proficiency in document management software (e.g., SharePoint, Aconex, or similar).
• Good communication skills.
• Ability to work under pressure and meet deadlines.
• Understanding of confidentiality and data protection principles.
• Experience in a related industry (construction, engineering, manufacturing, etc.) is a plus.