Document Controller (E&I, Costing, PMC)

Job Summary:

The Document Controller (E&I, Costing, PMC) is responsible for managing project documentation in alignment with engineering, costing, and PMC standards. This role ensures the accuracy, accessibility, and timely distribution of all technical documents related to Electrical & Instrumentation (E&I) projects, while also supporting cost control documentation and project reporting.

Key Responsibilities:

Document Control:

• Manage and control all project documentation (drawings, specifications, reports, correspondence).
• Ensure proper version control and secure storage (hard copy and digital).
• Maintain document registers, logs, and tracking systems.
• Distribute documents to relevant stakeholders and ensure timely feedback and updates.
• Review documents for compliance with PMC and E&I standards.

Electrical & Instrumentation (E&I) Support:

• Handle E&I documentation such as wiring diagrams, loop drawings, instrument index, data sheets, etc.
• Coordinate with engineers to ensure proper documentation of technical changes and updates.
• Assist in compiling as-built documentation for E&I systems.

Costing & Budget Documentation:

• Support cost control teams by organizing and updating cost-related documents.
• Maintain costing reports, budgets, and purchase records.
• Assist in documentation for cost variation approvals, change orders, and vendor invoices.

PMC Support:

• Ensure documentation meets PMC standards, including formatting, QA/QC requirements, and approval workflows.
• Support project reporting with accurate document records.
• Facilitate document flow between clients, contractors, and consultants.

Skills & Qualifications:

• Diploma or Bachelor's in Engineering (preferably Electrical/Instrumentation) or relevant field.
• 3+ years of experience in document control, especially in E&I and PMC projects.
• Familiarity with ISO document control standards and project documentation protocols.
• Strong knowledge of E&I technical terminology and documentation.
• Proficient in document control software (e.g., Aconex, EDMS, SharePoint).
• Strong organizational skills and attention to detail.
• Good communication skills and ability to liaise with multi-disciplinary teams.

Preferred:

• Experience with oil & gas, infrastructure, or industrial projects.
• Knowledge of Primavera, MS Project, or other project management tools.
• Exposure to cost control systems and financial documentation processes.