Document Controller (Construction)

Roles and Responsibilities:

1. Document Handling:
   • Receive, log, and distribute incoming and outgoing project documents.
   • Maintain hard and digital copies of drawings, contracts, reports, and specifications.
2. System Management:
   • Use electronic document management systems (EDMS) to store and retrieve files.
   • Ensure documents are correctly named, numbered, and version-controlled.
3. Compliance & Standards:
   • Ensure all documentation complies with company and regulatory standards.
   • Track document revisions and approvals for audits and inspections.
4. Coordination:
   • Collaborate with engineers, contractors, and project managers for timely document submission.
   • Notify relevant teams of document updates or changes.
5. Archiving & Retrieval:
   • Maintain an efficient document archiving system.
   • Retrieve documents as requested by project stakeholders.
6. Reporting:
   • Generate reports on document status, pending approvals, and transmittals.
   • Monitor deadlines and follow up on delayed submissions.
7. Security & Confidentiality:
   • Protect sensitive project information and control access to critical documents.
   • Ensure secure backup of all important files.